Office Supplies Vocabulary

reviewed byNataliia Afonina / more about Editorial Process

Welcome to your language journey!

  • - 01

    Learn through the article!

  • - 02

    Pass a language test

  • - 03

    Check the results

  • - 04

    Subscribe to reach fluency!

girl point on notes

Office supplies are ubiquitous, both in the professional setting and in our homes. For language learners, understanding the terminology associated with office supplies can be immensely helpful in day-to-day communications. This article serves as a guide to equip you with a foundational vocabulary related to office items. Let's dive right in!

Empowering Workplace Communication: Office Supplies Vocabulary Guide

Stationery Items

When starting with office vocabulary, stationery items are often the first thing people think of. These are the foundational tools for any office setting and are universally recognized. Familiarizing yourself with these terms will help you navigate basic office tasks.

Writing stationery items

Every office, no matter the industry, uses writing tools. They are essential for note-taking, brainstorming, and official document creation. Mastering this vocabulary will improve your daily communication in professional settings.

  • Pen: stationary stuff for writing or drawing with ink.
  • Pencil: a writing stationary stuff with a graphite or colored core; requires sharpening.
  • Marker: a pen with a broad tip; used for coloring or highlighting.
  • Highlighter: a type of marker; used to emphasize text by marking it in bright colors.
  • Eraser: a piece of rubber or plastic; used to remove pencil marks.
  • Ballpoint Pen: a pen that uses a ball to dispense ink onto paper.
  • Fountain Pen: a sophisticated pen with a nib; uses liquid ink from a cartridge or converter.
  • Mechanical Pencil: a pencil that uses replaceable leads; doesn't need sharpening.
  • Whiteboard Marker: a marker used for writing on whiteboards; erasable.
  • Ink Cartridge: a replaceable component of a fountain pen; contains ink.

In conclusion, writing stationery items form the backbone of office communication. By understanding these terms, you're better equipped to discuss, request, or utilize various writing instruments in any office or academic setting.

Paper Products

Paper products, despite the digital age, remain vital in offices. From jotting down quick notes to official letters, these supplies have diverse uses. Being familiar with this paper office supply list ensures you can effectively discuss various paper-based tasks.

  • Notebook: a book of blank or lined pages; used for writing or note-taking.
  • Notepad: a pad of blank or lined pages; often smaller than a notebook.
  • Post-it Notes: small adhesive pieces of paper; used for short reminders.
  • Envelope: a flat paper container; used to send letters or documents.
  • Index Card: a small card; used for notes or to organize information.
  • Graph Paper: paper printed with a grid of lines; used for plotting graphs or drafting.
  • Legal Pad: a notepad of tall, yellow paper often used by professionals.
  • Wrapping Paper: decorative paper used to wrap gifts.
  • Tissue Paper: thin, soft paper; used for wrapping or crafting.
  • Cardstock: a thick and durable paper; used for cards or crafting.

To wrap up, paper products are crucial for organized documentation. By recognizing these stationery items, you can efficiently handle and request various paper goods, enhancing your office interactions.

Filing and Storage

Organizing documents is an integral part of office work. Knowing the tools for filing and storage aids in efficient documentation and retrieval. This section will introduce you to common things in an office that help in keeping everything organized.

  • Folder: a binder of paper or plastic; used to hold and organize documents.
  • File Cabinet: a piece of furniture with drawers; used to store files and documents.
  • Ring Binder: a folder containing rings; holds punched paper.
  • Label: a small piece of paper or plastic; used to identify the content of something.
  • Divider: a sheet, often made of cardboard; separates sections within folders or binders.
  • Accordion Folder: a folder that expands to accommodate more papers.
  • Hanging File: a file that hangs from rails in a file cabinet.
  • Tab: a small protruding part of a folder or divider for labeling.
  • Portfolio: a type of folder; often used to hold and present professional documents or artworks.
  • Box File: a storage box for holding and organizing documents.

Conclusively, effective organization streamlines work processes. By mastering this vocabulary, you ensure a smooth workflow by being adept at using, discussing, or requesting storage solutions.

Desk Accessories

Beyond stationery items, the modern office desk is adorned with numerous accessories. These items not only enhance efficiency but also provide personal comfort and convenience. Grasping these terms will optimize your desk-related discussions.

Organizational Tools

The essence of a tidy desk often lies in its organization of all stationery and office supplies. These tools ensure that everything is in its place, promoting productivity. Dive into this section to familiarize yourself with tools that help keep a workspace neat.

  • Stapler: a device that binds papers together; uses metal fasteners.
  • Paper Clip: a piece of bent wire; used to hold papers together.
  • Rubber Band: a loop of stretchy material; used to bundle items together.
  • Desk Organizer: a container with compartments; helps organize small desk items.
  • Tape Dispenser: a holder for adhesive tape; allows easy tearing and dispensing.
  • Bulletin Board: a board for displaying notices or photos, often using pins or tacks.
  • Push Pin: a small pin; used to attach items to bulletin boards.
  • Magnifying Glass: a lens that enlarges the appearance of objects.
  • Clipboard: a board with a clip; holds papers in place.
  • Staple Remover: a tool; used to remove staples from paper.

In summary, a well-organized desk can boost your efficiency. Knowing these terms ensures you can set up or modify your workspace to suit your needs best.

Electronic Equipment

In the digital era, electronic equipment dominates the office scene. These devices not only facilitate work but also enhance the quality and speed of tasks. Learn about these crucial office electronics in the next section.

  • Calculator: a device; used to perform mathematical calculations.
  • Printer: a machine; reproduces documents from a computer.
  • Scanner: a device; digitizes physical documents into digital format.
  • Shredder: a machine; destroys paper by cutting it into thin strips or small particles.
  • Laminator: a machine; seals documents between two plastic sheets.
  • External Hard Drive: a device; used to store digital data externally.
  • USB Flash Drive: a small storage device; transfers and stores data using USB.
  • Monitor: a screen; displays visual output from a computer.
  • Keyboard: an input device; used to type or input commands.
  • Mouse: a pointing device; controls the cursor on a monitor.

To conclude, electronics are at the heart of modern office work. Being versed in these terms equips you to operate, discuss, and troubleshoot these devices seamlessly.


Miscellaneous Supplies

While core office items cover the majority of tasks, there are numerous other things in an office that serve specific purposes. This section covers items that might not be everyday essentials but play crucial roles in specific scenarios. Enhance your vocabulary breadth with these terms.

Art Supplies

Even in most corporate settings, art supplies find a place. Be it for brainstorming sessions, presentations, or leisure, these tools add creativity to work. Explore the colorful world of office art supplies in this segment.

  • Ruler: a straight-edged strip; measures length and assists in drawing straight lines.
  • Scissors: a tool with two blades; used to cut paper and other materials.
  • Glue Stick: a solid adhesive; applied by rubbing it onto a surface.
  • Colored Pencil: a pencil with colored lead; used for drawing or coloring.
  • Paintbrush: a brush; applies paint onto surfaces.
  • Sketchbook: a book of blank pages; used for sketching or drawing.
  • Charcoal: a drawing tool; used for sketching in black and gray tones.
  • Pastel: a coloring medium; used for drawing with vibrant colors.
  • Canvas: a fabric surface; used for painting.
  • Easel: a stand; supports canvas or boards during painting or display.

Concluding, art supplies inject creativity and innovation into the mundane office routine. Knowing these terms ensures you can express, request, or discuss these tools, enriching your professional communications.

Personal Supplies

Every individual adds a personal touch to their workspace. These supplies not only cater to personal needs but also facilitate interpersonal interactions. Dive into this section to learn about items that give a personal touch to the office environment.

  • Calendar: a chart showing days, weeks, and months; helps track dates and appointments.
  • Agenda: a book; organizes and plans daily activities and appointments.
  • Business Card: a small card; displays personal contact information.
  • Badge Holder: a plastic or fabric case; holds identification or access cards.
  • Mouse Pad: a surface; ensures smooth mouse movement.
  • Sticky Tabs: adhesive markers; used for marking pages.
  • Desk Lamp: a lamp; provides focused lighting on a desk.
  • Bookend: a support; holds books upright on a shelf.
  • Hand Sanitizer: a liquid or gel; cleans hands without water.

In summary, personal supplies bridge the gap between the individual and the workspace. Understanding these terms allows you to make your workspace more comfortable and navigate office social interactions effectively.


Knowledge of office supplies vocabulary aids immensely in daily interactions, especially if you are navigating an English-speaking work environment. Armed with these words, you are now better equipped to describe, request, or discuss various office items. Continue learning and exploring; every new word is a step closer to mastering the language!

Make your next step to fluency with Promova

Office Supplies Quiz
Get a review of your skills & track your progress as you improve!
10 min
10 questions
Take test
Try Promova
Learn English with a handy app full of awesome lessons!
Occupations and Jobs English VocabularyVocabulary for English at WorkVocabulary for BusinessVocabulary for Negotiating in BusinessWords in English for Meetings


QIUNN HALLJan 25th, 2024
I’m now learning English so I can go to the office to work and this article helped me a lot!